Printing isn’t magic, but when a file is prepared incorrectly, the results can be unexpectedly disappointing. A properly prepared file saves time, money, and stress — both for you and the print shop. Here’s a straightforward, practical checklist to help you avoid the most common mistakes.
1. What a Print-Ready File Should Include
To ensure a smooth and error-free production process, your file must meet the following requirements:
- Color mode: CMYK
- Color profile: FOGRA39 (ISO Coated v2)
- Image resolution: minimum 300 dpi
- File format: PDF with bleeds included
- Document size: exact trim size plus 3 mm bleed on all sides
- Safe zone: important elements (text, logos) should be at least 3–5 mm inside the trim edge
2. Why CMYK Is Essential
Digital printing uses the CMYK color model — cyan, magenta, yellow, and black. Files in RGB (used on screens) often produce inaccurate colors when printed. That soft mint green you designed might print as gray-green, or your vibrant red could turn dull brown.
3. What Is a Bleed and Why Does It Matter
A bleed is the area where your background and images extend beyond the final trim size, usually by 3 mm. Bleeds are important because slight variations in cutting are inevitable. Without them, you may end up with white edges where there should be color.
How to set up bleeds correctly:
- Extend backgrounds and images at least 3 mm beyond the final size
- For example, a 90 × 50 mm business card needs a 96 × 56 mm design file
- Keep text and important graphics at least 5 mm away from the trim edge
4. Image Resolution — Especially for Raster Graphics
Any raster graphics (like photos or scans) must have a resolution of at least 300 dpi at their final size. Otherwise, they may appear blurry or pixelated in print. Even images with text can look soft or unclear.
5. Why the Free Version of Canva Isn’t Sufficient
Canva is a popular design tool, but the free version doesn’t support CMYK output and doesn’t allow for bleeds. Files are created in RGB and are not suitable for professional printing.
As a result:
- Colors may shift dramatically when printed
- Layouts can be cut incorrectly
- The print shop can’t guarantee quality
If you use Canva, we recommend upgrading to Canva Pro, which allows CMYK export and bleed settings — or have your file checked by a professional.
6. Proper File Setup Saves Time — for Everyone
When your file is correctly prepared:
- It goes straight into production without delay
- There’s no need for revisions or back-and-forth
- You get the result you expect — quickly and reliably
A properly prepared print file is not just a technical requirement — it’s a sign of professionalism and makes the entire process easier. If you’re unsure about any part of your file, feel free to ask us. We’re happy to check it before printing.